Sturgis is our adopted parliamentary procedure, according to the City Council Bylaws (the Sturgis Standard Code of Parliamentary Procedure has been renamed to The Standard Code of Parliamentary Procedure). For all seven years I have been on City Council, we have informally followed Sturgis parliamentary procedure. This has worked pretty well for us. But then I tried offering a minor amendment.
At our February 1, 2022, City Council meeting, there was a motion to change the Purchasing Ordinance, with various details offered. The main motion was somewhat lengthy, and I motioned to amend an amount from $15,000 to $10,000. The chair of the meeting (the Mayor) should have asked for a second, but this was not handled correctly. Had there been a second, we would move onto discussion and vote on the amendment (the motion with $10,000), otherwise (the vote failed) we would continue on without the amendment and go back to the main motion (the motion with $15,000).
What happened instead, was that the chair did not realize I was in order (allowable) to make this motion, and another member thought that by saying "no" as the maker of the main motion (motion with $15,000) meant that my amendment (motion with $10,000) could not be accepted. That is not how parliamentary procedure works. Parliamentary procedure is meant to encourage thorough debate, and the maker of the motion being the sole caretaker of their motion would not meet this democratic goal.
As more discussion happens, including our city attorney being unfamiliar with motions to amend. Eventually, the main motion maker (motion with $15,000) exclaims "I call for the question", expecting that to end debate all on its own. The "call to question", or motion to close debate, which requires a 2/3rd vote) is only in order when it's your turn to speak. You cannot interrupt another member, or another motion (we had yet to ask for a second on my motion).
I made a "point of order", which is always in order (unless an adjourn or recess motion is on the floor), to get clarity on what we were about to do:
- Were we about to call a vote?
- If so, was the vote going to be on the call to question (close debate)?
- Or was it going to be on the main motion?
- What about my motion to amend?
- What about responding to my point of order?
It seemed very unclear at this point. Then the chair says "let's call the roll." Shortly after, a city administrator begins the roll call vote. The roll call is interrupted by myself and another member, because no one knows what we are about to vote on.
At this point the discussion continues and we only vote on the main motion. Parliamentary procedure was not followed. Ultimately, the motion passed on February 1st was to ask the city attorney to draft an ordinance change that will be at a future meeting.
Here is the motion summarized:
To direct the city attorney to draft an ordinance that
- Increases purchasing authority to $15,000. Ordinance to still require informal quotes for all services and purchases under $15,000.
- Include language that provides up to a 3% award threshold for bidders that are local, veteran or minority owned.